Anderson / Hart-Davis Beginning Microsoft Word 2010

1. ed
ISBN: 978-1-4302-2953-7
Verlag: Apress
Format: PDF
Kopierschutz: 1 - PDF Watermark

E-Book, Englisch, 374 Seiten

Beginning Microsoft Word 2010 is a visually stimulating introductory guide that teaches the complete Word newbie (as well as slightly experienced yet equally baffled users) what they need to know to write that thesis or proposal tonight. From the absolute basics like installing the software and creating documents to more advanced features like adding images and working with themes, this book is your one-stop source for using Word 2010 effectively. This books shows you what's new in Word 2010-including advanced features for collaboration on documents and updates to the user interface-while also providing a solid grounding in overall word processing skills. Using step-by-step instructions as well as visual aids and screenshots, Beginning Microsoft Word 2010 will guide you from a no-nothing newbie to a proficient and knowledgeable Word user.

Ty Anderson is a partner at Cogent Company in Dallas, Texas. He spends his time consulting and building software using Microsoft technologies. In addition to consulting, Ty is a Microsoft 'Most Valuable Professional' and writes frequently about Microsoft products including Visual Studio Tools for Office, SharePoint, Office, and SQL Server, and his work has been published on MSDN, Devx.com, DevSource.com, Simple-Talk.com, and CIO.com. Those who know Ty best stand in awe and amazement of two things: 1) His incredible good looks and 2) his cynical and sarcastic (and sometimes offensive) behavior. Look for him at any tech conference as he will be wearing his yellow Oakland Athletics hat. Say hello, and as he might just offer to buy you pint. Ty presented sessions at 2009 Tech-Ed and was a speaker at the fall 2009 DevConnections conference. You can read his latest ramblings on all things technical at his blog: http://www.officedeveloper.net.

Autoren/Hrsg.

Anderson, Ty

Hart-Davis, Guy

Inhaltsverzeichnis

1;Title Page;2
2;Copyright Page;3
3;Contents at a Glance;4
4;Table of Contents;5
5;About the Authors;13
6;About the Technical Reviewer;14
7;Acknowledgments;15
8;Introduction;16
8.1;Who Is This Book For?;16
8.2;What Does This Book Cover?;16
8.3;Conventions Used in This Book;17
8.4;Visit the Beginning Microsoft Office 2010 Blog!;18
9;CHAPTER 1 The Word 2010 Primer;19
9.1;Learning the Word 2010 User Interface;20
9.1.1;Understanding Word’s Fluent User Interface;20
9.1.1.1;The Ribbon;21
9.1.1.2;The File Button and Backstage View;22
9.1.1.3;Task Panes;23
9.1.1.4;Galleries;23
9.1.2;Learning to Use and Navigate the Ribbon;23
9.1.2.1;Using Contextual Tabs;25
9.1.3;Using the Quick Access Toolbar;28
9.1.3.1;Adding a Button to the Quick Access Toolbar;29
9.1.3.2;Removing a Button from the Quick Access Toolbar;30
9.1.4;The Mini Toolbar;30
9.1.5;Using the Microsoft File Button and Backstage View;31
9.2;Working with Basic Documents;33
9.2.1;Creating a New Blank Document;33
9.2.2;Creating a New Document from a Template;34
9.2.3;Viewing a Document’s Structure;36
9.2.3.1;Displaying the Navigation Pane;38
9.2.3.2;Using the Headings Browser Tab;38
9.2.3.3;Using the Pages Browser Tab;39
9.2.3.4;Using the Search Results Tab;39
9.2.4;Saving and Closing Documents;40
9.2.4.1;Saving a Document While Leaving It Open;41
9.2.4.2;Closing and Saving a Document;42
9.3;Summary;43
10;CHAPTER 2 Writing and Editing Text Basics;44
10.1;Working with Text;44
10.1.1;Letting the Cursor Point the Way;45
10.1.1.1;Method 1: Using the Mouse to Change the Insertion Point;46
10.1.1.2;Method 2: Using the Keyboard to Change the Insertion Point;46
10.1.2;Selecting Text and Deleting Text;47
10.1.3;Cutting, Copying, and Pasting;51
10.1.3.1;Using the Ribbon;52
10.1.3.2;Using the Mouse;53
10.1.3.3;Keyboard Shortcuts;54
10.1.4;Using Paste Preview and Paste Options;54
10.1.5;Finding and Replacing Text;56
10.1.5.1;Finding Text;56
10.1.5.2;Replacing Text;60
10.1.5.3;Refining Search by using Options;60
10.1.5.4;Searching Within a Specific Format;62
10.2;Summary;63
11;CHAPTER 3 Adding Style to Documents;64
11.1;Learning the Basics of Formatting;64
11.2;Formatting Headers and Footers;70
11.2.1;Entering Header/Footer Edit Mode;70
11.2.2;Adding a Document Title to the Header Region;73
11.2.3;Adding a Page Number to the Footer Region;77
11.2.4;Create a Unique Footer for One Page;79
11.3;Using Styles;82
11.3.1;Building Structure Using Styles;82
11.3.2;Using Quick Styles;84
11.3.3;Like the Style But Not the Color? No Problem!;86
12;CHAPTER 4 Reusing Content;88
12.1;Understanding Your Different Options for Reusing Content;88
12.2;Creating Documents Quickly by Using Templates;89
12.2.1;Understanding What Templates Are and How You Use Them;89
12.2.2;Setting Your Templates Folders;91
12.2.3;Creating Your Own Templates;93
12.2.3.1;Starting a New Template;93
12.2.3.2;Adding Content to the Template;95
12.2.3.3;Saving the New Template You’ve Created;95
12.2.4;Creating a Document Based on a Template;97
12.3;Inserting One Document into Another Document;97
12.3.1;Inserting a Document or Part of a Document;98
12.3.2;Creating a Bookmark;99
12.4;Reusing Content by Using Quick Parts;100
12.4.1;Understanding What Quick Parts Are;101
12.4.2;Inserting an AutoText Entry in a Document;101
12.4.2.1;Inserting an AutoText Entry Using the Keyboard;101
12.4.2.2;Inserting an AutoText Entry Using the AutoText Gallery;101
12.4.3;Creating Your Own AutoText Entries and Building Blocks;102
12.4.4;Inserting a Building Block in a Document;105
12.4.4.1;Inserting a Building Block Using the Keyboard;105
12.4.4.2;Inserting a Building Block Using a Building Block Gallery;105
12.4.4.3;Inserting a Building Block Using the Building Blocks Organizer Dialog Window;106
12.4.5;Inserting a Document Property in a Document;108
12.4.6;Inserting a Field in a Document;110
12.4.7;Examining and Updating a Field;112
12.4.8;Adding Custom Building Block Galleries to the Quick Access Toolbar;114
12.5;Saving Time and Effort by Using AutoCorrect;114
12.5.1;Opening the AutoCorrect Dialog window;114
12.5.2;Choosing Options on the AutoCorrect Tab of the AutoCorrect Dialog Window;115
12.5.3;Creating AutoCorrect Entries;116
12.5.3.1;Understanding Unformatted AutoCorrect Entries and Formatted AutoCorrect Entries;116
12.5.3.2;Creating Unformatted AutoCorrect Entries in the AutoCorrect Dialog Window;117
12.5.3.3;Creating Unformatted AutoCorrect Entries When Checking Spelling;117
12.5.3.4;Creating Formatted AutoCorrect Entries;118
12.5.4;Creating AutoCorrect Exceptions;119
12.5.5;Inserting an AutoCorrect Entry;120
12.6;Choosing Whether to Use Math AutoCorrect;120
12.7;Making the Most of the AutoFormat As You Type Feature;122
12.7.1;Understanding How the AutoFormat As You Type Feature Works;122
12.7.2;Choosing Settings for the AutoFormat As You Type Feature;122
12.7.2.1;Choosing Replace As You Type Options;123
12.7.2.2;Choosing Apply As You Type Options;124
12.7.2.3;Choosing Automatically As You Type Options;125
12.8;Formatting a Document Instantly with the AutoFormat Feature;126
12.8.1;Choosing Suitable Settings for AutoFormat;127
12.8.2;Adding the AutoFormat Command to the Quick Access Toolbar;127
12.8.3;Formatting a Document with AutoFormat;127
12.9;Summary;130
13;CHAPTER 5 Making Your Documents Display Information Effectively;131
13.1;Creating Bulleted, Numbered, and Multilevel Lists;131
13.1.1;Understanding How Word Creates Bulleted and Numbered Lists;131
13.1.2;Creating Bulleted Lists;132
13.1.2.1;Creating Bulleted Lists by Using AutoFormat;132
13.1.2.2;Creating Bulleted Lists by Applying Bullet Formatting;132
13.1.2.3;Creating Bulleted Lists by Applying a Style;133
13.1.2.4;Customizing the Bullet Used on a List;134
13.1.2.5;Removing Bullets from a Paragraph;136
13.1.3;Creating Numbered Lists;136
13.1.3.1;Creating Numbered Lists by Using AutoFormat;136
13.1.3.2;Creating Numbered Lists by Applying Number Formatting;137
13.1.3.3;Creating Numbered Lists by Applying a Style;138
13.1.3.4;Removing Numbering from a Paragraph;138
13.1.3.5;Restarting or Changing the Numbering on a Numbered List;139
13.1.4;Creating Multilevel Lists;140
13.2;Laying Out Information with Tables;141
13.2.1;Understanding How You Create Tables;141
13.2.2;Inserting a Quick Table;141
13.2.3;Inserting a Custom Table;143
13.2.4;Drawing a Custom Table;146
13.2.5;Merging and Splitting Cells in a Table;147
13.2.5.1;Merging Multiple Cells into a Single Cell;147
13.2.5.2;Splitting One or More Cells into Multiple Cells;147
13.2.6;Adding Content to a Table;148
13.2.7;Converting Existing Text into a Table;148
13.2.8;Creating Table Headings;151
13.2.9;Nesting One Table Inside Another Table;151
13.2.10;Converting a Table to Text;152
13.2.11;Formatting a Table;153
13.2.12;Sorting a Table;155
13.3;Designing Your Documents with Themes;156
13.3.1;Changing the Theme Applied to a Document;157
13.3.2;Changing the Colors Used for the Document;158
13.3.3;Changing the Fonts Used for the Document;159
13.3.4;Changing the Visual Effects Used for the Document;160
13.4;Summary;160
14;CHAPTER 6 Completing a Document;161
14.1;Adding a Cover Page to a Document;161
14.1.1;Adding a Cover Page from the Cover Page Gallery;161
14.1.2;Removing the Cover Page from a Document;162
14.1.3;Creating a Custom Cover Page of Your Own;163
14.2;Adding a Table of Contents to a Document;164
14.2.1;Getting Your Document Ready for Adding a Table of Contents;164
14.2.2;Inserting an Automatic Table of Contents;164
14.2.3;Inserting a Custom Table of Contents;166
14.2.4;Updating an Automatic Table of Contents;169
14.2.5;Inserting a Manual Table of Contents;170
14.3;Customizing the Page Layout and Margins;171
14.3.1;Choosing the Page Size and Orientation;171
14.3.2;Setting the Margins;173
14.4;Finalizing and Securing a Document;176
14.4.1;Removing Sensitive Information from a Document;176
14.4.2;Marking a Document as Final;179
14.4.3;Encrypting a Document with a Password;180
14.4.4;Limiting the People Who Can Open, Edit, and Print the Document;182
14.4.4.1;Signing Up for Microsoft’s IRM Service;183
14.4.4.2;Setting Permissions on a Document;183
14.4.5;Signing a Final Document with a Digital Signature;186
14.5;Printing a Document;190
14.5.1;Opening the Print Place in Backstage;190
14.5.2;Previewing the Document in the Print Place;191
14.5.3;Choosing Standard Printing Options;192
14.5.4;Printing Extra Items;194
14.5.4.1;Printing a Custom Range of Pages;194
14.5.4.2;Choosing Whether to Include Markup—Or Printing Only Markup;195
14.5.4.3;Printing Only Odd Pages or Even Pages;195
14.5.4.4;Printing Document Properties, Styles, AutoText Entries, and Key Assignments;195
14.6;Summary;195
15;CHAPTER 7 Editing Pictures within Word;196
15.1;Inserting a Picture;196
15.2;Making the Picture Float Instead of Appearing Inline;198
15.3;Resizing and Cropping a Picture;199
15.3.1;Resizing a Picture;199
15.3.2;Cropping a Picture;201
15.3.2.1;Cropping a Picture Freely;201
15.3.2.2;Cropping a Picture to a Shape;203
15.3.2.3;Cropping a Picture to an Aspect Ratio;204
15.4;Correcting a Picture’s Sharpness, Brightness, and Contrast;204
15.4.1;Changing the Colors in a Picture;206
15.4.2;Applying an Artistic Effect to a Picture;208
15.4.3;Compressing the Pictures in a Document;209
15.4.4;Replacing One Picture with Another Picture;211
15.4.5;Resetting a Picture to Its Original Look;211
15.5;Removing a Picture’s Background;211
15.6;Summary;215
16;CHAPTER 8 Using Media with Word;216
16.1;Inserting Clip Art and Pictures;216
16.1.1;Inserting Clip Art in a Document;216
16.1.2;Making a Collection of Clip Art;218
16.1.2.1;Adding Clip Art Items to Your Collections from the Clip Art Task Pane;218
16.1.2.2;Using the Microsoft Clip Organizer;222
16.1.3;Inserting Pictures in Your Documents;223
16.2;Inserting Shapes in a Document;225
16.3;Applying a Style to a Shape;226
16.4;Creating Illustrations with SmartArt;228
16.5;Adding Charts to Your Documents;232
16.5.1;Creating a New Chart in a Word Document;233
16.5.2;Pasting a Chart from Excel into a Word Document;235
16.5.3;Formatting a Chart in a Word Document;237
16.5.3.1;Changing the Overall Chart Type and Appearance;237
16.5.3.2;Changing the Layout of the Chart;238
16.5.3.3;Changing How the Chart Shape Appears in the Document;240
16.5.4;Editing or Updating a Chart in a Word Document;240
16.6;Creating Documentation by Using Screenshots;240
16.7;Resizing and Positioning Graphical Objects;243
16.7.1;Understanding How You Position Graphical Objects;243
16.7.2;Selecting a Graphical Object;244
16.7.3;Placing a Graphical Object Inline or in the Graphics Layers;245
16.7.4;Positioning a Graphical Object;248
16.7.4.1;Positioning a Graphical Object Quickly;248
16.7.4.2;Displaying and Adjusting the Drawing Grid;248
16.7.4.3;Positioning a Graphical Object Exactly Using the Layout Dialog Window;250
16.7.5;Arranging Graphical Objects to Control Which Is Visible;253
16.7.6;Rotating a Graphical Object;253
16.8;Adding Sounds and Videos to Your Documents;254
16.9;Summary;257
17;CHAPTER 9 Working with Others;258
17.1;Tracking Changes in a Document;258
17.1.1;Choosing Which Changes to Track;258
17.1.1.1;Turning On Track Changes for a Document;262
17.1.1.2;Working in a Document with Track Changes On;262
17.1.1.3;Choosing How to View the Document’s Changes and Markup;264
17.1.1.4;Controlling Which Changes Word Displays;265
17.2;Adding Comments to a Document;267
17.3;Reviewing Tracked Changes and Comments;269
17.3.1;Accepting and Rejecting Tracked Changes;270
17.3.2;Reviewing and Integrating Comments;271
17.3.3;Deleting Comments;272
17.4;Merging Changes Between Two Versions of the Same Document;273
17.5;Restricting Edit Rights to a Document;276
17.5.1;Understanding the Restrictions You Can Apply;277
17.5.2;Opening the Restrict Formatting and Editing Task Pane;277
17.5.3;Preventing Others from Applying Direct Formatting;278
17.5.4;Forcing Your Colleagues to Use Track Changes;279
17.5.5;Limiting Your Colleagues to Using Comments;280
17.5.6;Preventing Your Colleagues from Making Any Changes at All;281
17.5.7;Adding Exceptions to Your Restrictions;281
17.5.8;Starting to Enforce the Formatting and Editing Restrictions;284
17.5.9;Removing Formatting and Editing Restrictions from a Document;286
17.6;Using OneNote to Make Linked Notes;287
17.7;Summary;288
18;CHAPTER 10 Taking Your Use of Wordto the Next Level;289
18.1;Configuring Word with the Word Options Dialog Window;289
18.1.1;Choosing General Options;290
18.1.2;Choosing Display Options;292
18.1.2.1;Choosing Page Display Options;292
18.1.2.2;Choosing Formatting Marks Options;293
18.1.2.3;Choosing Printing Options;294
18.1.3;Choosing Proofing Options;294
18.1.3.1;Choosing Spelling Options for All of the Office Programs;295
18.1.3.2;Choosing Spelling and Grammar Options for Word;296
18.1.3.3;Choosing Grammar Options;297
18.1.3.4;Choosing Exceptions Options;299
18.1.4;Choosing Save Options;299
18.1.4.1;Choosing Options for Saving Documents;300
18.1.4.2;Choosing Offline Editing Options;301
18.1.4.3;Choosing Options for Preserving Fidelity;302
18.1.5;Choosing Advanced Options;303
18.1.5.1;Choosing Editing Options;303
18.1.5.2;Choosing Cut, Copy, and Paste Options;304
18.1.5.3;Choosing Show Document Content Options;305
18.1.5.4;Choosing Display Options;306
18.1.5.5;Choosing Print Options;306
18.1.5.6;Choosing Save Options;306
18.1.5.7;Choosing General Options;307
18.2;Coauthoring or Editing a Document with Your Colleagues;307
18.3;Performing a Mail Merge;311
18.3.1;Creating the Main Document for the Mail Merge;311
18.3.2;Attaching the Data Source for the Mail Merge;314
18.3.2.1;Creating a New Data Source in Word;315
18.3.2.2;Opening an Existing Data Source;316
18.3.2.3;Selecting Outlook Contacts for the Merge;316
18.3.2.4;Choosing the Recipients from Your Data Source;318
18.3.3;Adding the Text and Merge Fields to the Main Document;319
18.3.3.1;Adding the Text to the Main Document;319
18.3.3.2;Adding the Merge Fields to the Main Document;319
18.3.4;Running the Mail Merge;323
18.3.4.1;Creating Merge Documents That You Can Edit;323
18.3.4.2;Merging the Documents Straight to the Printer;324
18.3.4.3;Merging the Documents Straight to E-mail;324
18.4;Customizing the Word User Interface;326
18.4.1;Customizing the Quick Access Toolbar;326
18.4.1.1;Adding Buttons for Frequently Used Commands to the Quick Access Toolbar;326
18.4.1.2;Adding a Ribbon Command to the Quick Access Toolbar;327
18.4.1.3;Adding Buttons for Other Commands to the Quick Access Toolbar;328
18.4.1.4;Resetting the Quick Access Toolbar to Its Default Buttons;330
18.4.1.5;Moving the Quick Access Toolbar to Below the Ribbon;331
18.4.2;Customizing the Ribbon;331
18.4.2.1;Resetting the Ribbon to Its Default Settings;334
18.4.3;Sharing Customizations with Other PCs;335
18.4.4;Customizing the Status Bar;336
18.4.5;Creating Custom Keyboard Shortcuts;339
18.5;Using VBA to Automate Your Work;341
18.5.1;Understanding What Macros Are and What You Can Do with Them;341
18.5.2;Recording a Macro;342
18.5.3;Running a Macro;345
18.5.4;Opening a Macro in the Visual Basic Editor;347
18.6;Summary;352
19;Index;353